Managing Instructors & Training Modules

👤 Step 1: Create an Instructor Account

Instructors are regular user accounts with the instructor flag enabled. Here's how to set one up:

Option A: Invite a New Instructor

1. Navigate to Users or Team in the admin section
2. Click "Add User" or "Invite"
3. Fill in their details:
   • Name and Email (required)
   • Account Type — set to User (10) or Company Admin (20)
   • Is Instructor — ✅ enable this toggle
4. They'll receive an invitation to set up their account

Option B: Promote an Existing User

1. Find the user in your user list
2. Edit their profile
3. Enable the "Is Instructor" toggle
4. Save — they'll now appear in instructor dropdowns and have access to the instructor portal

🔑 Account Type Reference

🔗 Step 2: Assigning Instructors to Classes

Smart Moves supports three levels of instructor assignment, from broadest to most specific:

🖥️ Step 3: The Instructor Portal

When instructors log into Smart Moves, they have access to their own portal with everything they need for their teaching day.

Accessing the Portal

Instructors navigate to /instructor/portal to see their personalised view.

Portal Sections

My Classes View

Instructors can also go to /instructor/myclasses to see:

• 🏫 All classes they're assigned to (next 14 days)
• 📖 Assigned lesson plans per class
• 📊 Recent attendance for their classes

📚 Step 4: Instructor Training Modules

Training modules are special programs designed for instructor professional development. They work like regular programs but include quizzes for assessment.

Creating a Training Module Program

1. Navigate to Programs and click "Add Program"
2. Enable the "Is Module" toggle — this marks it as an instructor training program
3. Fill in the program details:
   • Title: e.g. "Water Safety Instructor Training"
   • Description: What this training covers
   • Field: The subject area
4. Save the program

Adding Module Lessons with Quizzes

1. Open the module program and add lessons
2. Each module lesson can include a quiz with:
   • Question Count — how many questions
   • Answer Count — options per question (e.g. 4 for multiple choice)
   • Pass Score — minimum score to pass (e.g. 80%)
3. Use Auto-Generate to create quiz questions from the module content
4. Or add questions manually

📋 Step 5: Assigning & Tracking Training

Assigning Modules

1. Navigate to /instructor/manageModules as a Company Admin
2. You'll see:
   • 📋 A list of all instructor accounts
   • 📚 All available training modules
3. Select the instructors you want to train
4. Select the modules to assign
5. Click "Assign Modules"

What Instructors See

After assignment, instructors see their training modules at /instructor/modules:

Tracking Completion

As a manager, you can monitor all instructors' module progress from the Manage Modules page. Look for:

• ✅ Completed — module finished and quiz passed
• 🟡 In Progress — started but not finished
• 🔴 Not Started — hasn't opened the module yet

💬 Step 6: Communication Tools

Effective communication is essential for running a school. Smart Moves provides messaging and photo sharing built right in.

Sending Messages

Instructors can send messages via /instructor/sendMessage:

• 💬 Class Messages — broadcast to all students/parents in a class
• 👤 Direct Messages — send to an individual student
• 📢 Company Messages — company-wide announcements (admin only)

How to Send a Message

1. From the instructor portal or class view, click "Send Message"
2. Select the recipient: a class, a student, or company-wide
3. Write your message
4. Click "Send"

📸 Uploading Class Photos

Capture and share class moments:

1. From the class view or instructor portal, click "Upload Photo"
2. Select the photo file
3. Tag students in the photo
4. Upload — the photo appears in tagged students' portals

📱 Where Messages & Photos Appear

Students see messages and tagged photos on their Student Portal (/student/home):