Creating Your First Program

Step 1 of 6

Starting a New Program

Step 1

🚀 Step 1: Create a New Program

Navigate to Programs in the sidebar menu
Click "Add Program" (or go to /program/add)
You'll see the program creation form with several expandable sections

📋 Basic Information (Required)

The first card on the form contains the essential fields:

Field	Required	Description	Example
Program Type	Yes ⭐	A short keyword describing what type of program this is. Keep it brief — this is used by the AI when generating content and it helps users browse and find content. Think of it as a category label.	Swimming, Basketball, Corporate Training
Program Name	Yes ⭐	The title of your program. Make it descriptive so people know what they're getting.	Level 1: Water Safety & Basics
Number of Lessons	No	How many lesson plans will be in this program. Defaults to 5. You can always add or remove lessons later.	8

⚠️ Important: The Program Type field is not a description! Keep it to 1–3 words. Put your detailed description in the Aims and Goals prompt below.

Step 2 of 6

Writing Effective AI Prompts

Step 2

🤖 Step 2: AI Generation Settings

The AI Generation Settings card is where you tell the AI what to create. The quality of your output depends heavily on the quality of this prompt.

Prompt — Aims and Goals

This is the most important field on the entire form. It's marked with a red asterisk (*) when Full AI Generation is enabled.

✍️ What to Include in Your Prompt

Target audience — Who is this for? (age, skill level, role)
Learning objectives — What should students be able to do by the end?
Specific topics — What subjects or skills should be covered?
Session format — How long is each lesson? What's the teaching environment?
Tone/style — Formal? Fun? Technical? Hands-on?

Example: Weak vs Strong Prompt

❌ Weak Prompt

"Swimming lessons for kids"

✅ Strong Prompt

"A beginner swimming program for children aged 5–7 who have limited water experience. Each lesson is 30 minutes in a heated indoor pool. Cover water confidence, floating, kicking, basic arm movements, and water safety. Include fun games in each lesson. Instructors should encourage nervous children. End each lesson with a safety reminder."

🪄 The "Write Prompt" Button

Not sure what to write? Click the "Write Prompt" button and the AI will draft an aims and goals prompt based on your Program Type and Name. You can then modify it to suit your needs.

💡 Tip: After the AI writes a prompt for you, always review and customise it. Add your unique expertise, specific requirements, or cultural context that the AI wouldn't know.

Other AI Settings

Setting	What It Does
Language	The language the AI will generate content in. Default is English. Enter any language name (e.g. "Spanish", "French", "Mandarin").
Access Status	Who can see this program: Private (you only), Public (everyone), Paid (buyers), Company (your team). See Lesson 1 for details.
Style to Copy	Select an existing program to copy its structure and style. The AI will mimic its look and feel. Useful for maintaining consistency across programs.

Step 3 of 6

Instructor Training Module Setting

Step 3

👨‍🏫 Step 3: Instructor Training Module

The Instructor Training Module section is a collapsible card on the form. Expand it by clicking the header.

What is a Training Module?

A Training Module is a special type of program designed for instructor professional development rather than student-facing content.

When to check "Is Module"

✅ The content is for training your instructors/teachers
✅ You want to assign it via the Manage Modules screen
✅ Lesson plans inside should have quizzes for assessment
✅ You want it to appear in the instructor's Training Modules section

When to leave it unchecked

❌ The content is for students or a general audience
❌ You're building lesson plans for classes
❌ It's a curriculum to be assigned to class schedules

ℹ️ Info: Training modules use specialised AI prompts optimised for instructor development. The AI will create content focused on teaching techniques, assessment methods, and professional knowledge — rather than student-facing activities.

Step 4 of 6

Optional Settings — Structure, Images & Organisation

Step 4

⚙️ Step 4: Optional Settings

Expand the Optional Settings card for additional configuration. These are all optional but powerful.

Setting	What It Does	Default
Full AI Generation	When checked, the AI generates all plans and activities automatically on first save. When unchecked, you create a blank program and add content manually.	✅ On
Generate Images	When checked, the AI also generates context-aware images for each plan and activity. This uses extra AI credits.	❌ Off
Order in List	Controls where this program appears in your program list. Lower numbers appear first.	0
Folder	Organise your program into a company folder. Folders are set up in Company Settings.	[None]
Image Style	The visual style for AI-generated images (e.g. photorealistic, illustration, cartoon). Only relevant if Generate Images is enabled.	Default
Unique URL	Give your program a custom URL slug for sharing and SEO. Must be unique across the entire platform. Use the "Check" button to verify availability.	(auto-generated)
Use AI Lesson Structure	When checked, the AI decides the activity structure for each lesson (e.g. Warm Up, Skills, Game). Uncheck to define your own custom structure.	✅ On

🖼️ Image Placeholder

Screenshot of the Optional Settings card expanded showing Full AI Generation checkbox, Generate Images checkbox, Order field, Image Style dropdown, and the Custom Lesson Structure grid

📐 Custom Lesson Structure

If you uncheck "Use AI Lesson Structure", a grid appears where you can define up to 10 activity titles and prompts. Each row becomes an activity in every generated lesson:

  Row 1: Title=Welcome | Prompt=Roll call and introduce today's topic

  Row 2: Title=Warm Up | Prompt=5-minute physical warm up relevant to the lesson

  Row 3: Title=Main Skill | Prompt=Teach the primary skill with demonstrations

  Row 4: Title=Practice | Prompt=Students practice the skill with instructor feedback

  Row 5: Title=Game | Prompt=A fun game that reinforces the skill

  Row 6: Title=Cool Down | Prompt=Gentle cool down and recap of what we learned

💡 Tip: Custom structures are perfect when every lesson follows the same format — like a sports training where you always need Warm Up, Drills, Game, Cool Down.

Step 5 of 6

Sharing, Pricing & Filters

Step 5

💰 Step 5: Sharing & Pricing

Expand the Sharing & Pricing card to control how your program is distributed.

Apply Settings to All Lessons

This checkbox (checked by default on new programs) ensures that when you save the program, all lesson plans underneath receive the same access status. This prevents accidentally having a Public program with Private lessons.

⚠️ Important: Be careful when unchecking this on an existing program — it lets individual lessons have different visibility, which can be confusing.

Access Filters (Company Admins only)

If your company has defined Access Filters in Company Settings, you can restrict which groups within your company can see this program.

Leave all filters unchecked → visible to everyone in the company
Check specific filters → visible only to users with those matching tags

Pricing (Gold Members & Admins)

If you have a Gold membership, you can sell your content:

Setting	Description
View Price ($)	Cost for a user to view this program. A price ≤ $0.10 is a "tip" (no confirmation prompt, access expires in 2 weeks). Above $0.10 prompts for payment confirmation and gives permanent access.
Clone Price ($)	Cost for a user to fully copy this program into their own account. The buyer can modify it however they wish. They cannot resell a modified version.

Categories/Filters

Select category tags that describe your program's subject area. These help users find your content when browsing the platform marketplace.

💡 Tip: If you're just building content for your own school, you likely want Company status and don't need to set any pricing.

Step 6 of 6

Saving & What Happens Next

Step 6

💾 Step 6: Save & Generate

Once you've filled in all the fields, click the "Create Program" button at the bottom of the form.

What Happens When You Save

If Full AI Generation is checked:

The program record is saved to the database
The AI generates the number of lesson plans you specified
Each lesson plan gets a title, description, and introduction
Each lesson plan gets activities (steps) based on the structure (AI or custom)
Each activity gets detailed content, instructions, and tips
If Generate Images was checked, images are created for each plan
You're redirected to the program view page

If Full AI Generation is unchecked:

The program record is saved (with no lessons yet)
You're redirected to the program view page
You can then manually add lesson plans one by one

ℹ️ Info: AI generation can take 30–90 seconds depending on the number of lessons and complexity. A loading indicator will show while it's working.

After Generation — Review & Edit

Click into each lesson plan to review the AI-generated content
Edit anything that doesn't match your needs
Add, remove, or reorder activities as needed
Update images if you want your own photos instead of AI-generated ones

💡 Tip: Don't try to make everything perfect on the first generation. Create, review, iterate. You can always fine-tune individual lessons and activities later.

Lesson Steps

Lesson Overview