Managing Classes & Lesson Plans

📋 Step 1: Class Roster Management

1. Navigate to Classes in the sidebar or go to /class/list
2. Click on a class name to open the Class View (/class/view/:classId)

What You See on the Class View Page

The class view is your central hub for each class. It shows:

Moving a Student to a Different Class

1. Remove the student from their current class (click ✕ next to their name)
2. Navigate to the new class's view page
3. Use the "Add Student" dropdown to add them

📖 Step 2: Programs & Plans

Programs are collections of lesson plans. By assigning a program's plans to a class, you give instructors a structured teaching curriculum.

Understanding the Hierarchy

Assigning Plans to a Class

1. Go to /class/edit/:classId
2. In the Plans section, select one or more plans from the dropdown
3. Plans can be filtered by skill level — the system suggests plans that match the class's skill level first
4. Save the class

Per-Slot Plan Assignment

You can also assign different plans to different schedule slots:

• Monday 9am → "Water Safety Basics"
• Wednesday 9am → "Floating Techniques"
• Friday 9am → "Kick Drills"

🔄 Step 3: Session Overrides

Session overrides let you make one-off changes to a specific class session without affecting the overall schedule.

When to Use Overrides

• 🔀 Substitute instructor — when the regular instructor is away
• 📝 Different lesson plan — for a special topic, assessment day, or catch-up
• ⏰ Changed times — if a session needs to start earlier/later

Creating a Session Override

1. Navigate to the class view page (/class/view/:classId)
2. Find the session in the Upcoming Sessions section (next 14 days)
3. Click the override option for that date
4. Set the override:
   • Instructor — choose a different instructor from the dropdown
   • Plan — select a different lesson plan
   • Time — adjust start/end if needed
5. Save the override

🎯 Step 4: Skill Level Sync

When you assign a skill level to a class, you want all students in that class to be tracked against it.

Assigning a Skill Level to a Class

1. Go to /class/edit/:classId
2. Select a Skill Level from the dropdown (these are created in the Skill Tracking section — covered in Lesson 4)
3. Save the class

Syncing Students to the Skill Level

1. After setting the skill level, go to the class view page
2. Click "Sync Skill Levels" — this assigns the class's skill level to every enrolled student
3. New students added later will automatically get the class's skill level

📁 Step 5: Creating Programs

Programs are your curriculum — a structured collection of lesson plans that can be shared and assigned across classes.

Creating a New Program

1. Navigate to Programs in the sidebar
2. Click "Add Program"
3. Fill in the program details:
   • Title — e.g. "Level 1: Water Safety & Basics"
   • Description — what this program covers
   • Field — the subject area (e.g. "Swimming", "Gymnastics")
   • Lesson Count — how many lesson plans to generate (default: 5)
   • Language — content language (default: English)
4. Click "Save"

Adding Lessons to Your Program

1. Open the program by clicking its title
2. Click "Add Lesson" to create individual lesson plans
3. Each lesson can have:
   • An introduction, description, and summary
   • Multiple steps (activities) — the actual teaching content
   • Optional images and videos
4. 💡 Use Auto-Generate to let AI create lesson content based on your program's description!

Default Lesson Structure

By default, each lesson comes with this structure:

1. 🤝 Welcome — Roll call and introductions
2. 🔥 Warm Up — Physical warm-up activities
3. 🎯 Skills — New skill instruction and practice
4. 🎮 Game — Fun game reinforcing the skills
5. ❄️ Cool Down — Gentle wind-down activities
6. 🚪 Safe Exit — Safely dismiss the class

🔄 Step 6: Updating & Pushing Plans

Editing a Lesson Plan

1. Navigate to your program and click on a lesson title
2. Click "Edit" or "Fine-tune" to modify the plan content
3. Update any section — introduction, description, summary, or individual steps
4. Save your changes

Pushing Step Changes

When you update a step (activity), you can push the change to all plans that use it:

1. Edit the step content
2. Click "Push Changes" on the step page
3. All plans referencing this step will receive the updated content

Assigning Updated Plans to Classes

After updating plans, make sure they're assigned to the right classes:

1. Go to /class/edit/:classId
2. In the Plans section, update the plan selection
3. Use "Plans for Skill Level" to quickly find plans that match the class's skill level